Using Microsoft office 2010?
The Ribbon
The Ribbon replaces the menu and toolbars found in previous versions of Office.
· Click the Dialog Box Launcher button in a group to show additional options (e.g. Font dialog box).
· Contextual Tabs appear when needed, e.g. when you select a Table.
· To hide/show the Ribbon, Click on the top right, or Right-Click the Ribbon and Check/Uncheck Minimize the Ribbon, or press <Ctrl-F1>. To temporarily show a minimized Ribbon, Click a Tab.
· To access by keyboard, press <Alt> or <F10>.
Press one of the access keys or use the arrow keys to move through the Tabs.
· Many Office 2003 key sequences still work, e.g. <Alt-T>, O for Options.
· To customize the Ribbon, Right-Click the Ribbon and choose Customize the Ribbon…
Backstage View (The File Menu)
The File menu now takes up the entire window with more features to manage your document, such as:
· Info: Use to change properties, permissions, check for compatibility, and manage autosaved versions.
· Recent: A larger Recent Documents list, and now Recent Places.
· Print: Print options integrated with Print Preview.
· Options: Equivalent to Tools-Options in Office 2003.
· To close the File menu, Click a Ribbon Tab, or press <Esc>.
Quick Access Toolbar
The Quick Access Toolbar displays above the Ribbon.
· To add a command, Right-Click on any command or Ribbon group then select Add to Quick Access Toolbar. Or for all commands, separators, and the ability to reorder, Click on the Quick Access Toolbar.
· To remove a command, Right-Click the command then select Remove from Quick Access Toolbar.
Formatting Text with the Mini Toolbar
Use to access common formatting options.
1. Select the text to change with your mouse.
2. Right-Click or move the mouse up and to the right.
Views and Zooming
On the right of the Status Bar you can switch between Views and Zoom Out and Zoom In.
Live Preview
To show a preview of how a feature affects the document as you hover over different choices e.g. Font or Font Size.
New File Formats
· The new default file types for Office 2010 are docx, xlsx, pptx.
Please note that some Office 97-2003 users may not be able to open Office 2010 files. So, by default in the NICTS, your files will be saved as Office 97-2003 files.
· To save a file in the Office 2010 format, choose File, Save As, change the Save as type to Word Document and then Click Save.
Working with Previous File Versions
Files created in Office versions 97-2003 open in compatibility mode with [Compatibility Mode] in the title bar.
· Features are disabled or changed to keep the file usable with Office 97-2003.
· To convert a 97-2003 to 2010 format, choose File, Info then Convert.
Other New or Changed Features
· Unsaved versions of files are stored in a central location. To recover, choose File, Info, select one of the Versions, or to view all unsaved files, Click Manage Versions, Recover Unsaved…
· Status Bar: to add/remove items, Right-Click.
· Files from potentially unsafe locations have printing and editing restricted. To remove protect view, Click enable editing
Saving as PDF
1. Choose File, Save & Send.
2. Click Create PDF/XPS….
Or, save as usual, choosing File, Save or Save As.
3. Change the Save as type to PDF if necessary.
4. Select Standard to maintain good print quality, or Minimize size if only viewing online.
5. Specify the filename and location. Click Save.
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